June 12, 2020
Message from the Assistant Head of School
It is hard to believe that this is the final Friday File of our 2019-2020 school year. We can celebrate a very successful and full academic year of learning, growing, and bonding as a community. I am sincerely proud of everyone in our “Fieldstone Family” for rising to meet unexpected challenges this year with grace, adaptability, and positive attitudes.
We look forward to reuniting with our returning students on campus when it is safe to do so, and I hope that many graduates will join our Fieldstone Alumni Association and keep in touch with the school in the years to come.
Best wishes to students in finishing exams in the coming days. It has been a pleasure to support your success. I know you will be strong global leaders in the years to come.
Wishing you a restful and restorative summer,
Stephanie Long – Assistant Head of School
Upcoming Dates to Put on Your Calendar:
- June 11 – 17: Final Exams
- June 18: Virtual Closing Ceremonies
- The Interactive Programme will be emailed in the afternoon. Students and families can watch at whatever time best suits them.
- June 30: Final Reports Sent
School Closure Reminder
All publicly-funded schools will remain closed for the remainder of the school year. Fieldstone will follow suit as part of an effort to keep students, staff, and families safe. We miss sharing our campus with our community but know that during these uncertain times, health and safety must be our highest priority. We will continue to support our students with Google Classroom and our video conferencing software.
Cambridge Exams – November
If you are interested in writing Cambridge examinations for the November series of examinations – please contact email@example.com .The deadline to register is late July.
Virtual Closing Ceremonies
We recognize that our Awards Ceremony and Graduation are important culminating events of our FKCS school year. Unfortunately, it is not safe to hold these ceremonies in person this year. As a way to recognize our students’ achievements and celebrate our graduates, we are creating a “virtual” ceremony, which will be sent to students and families on the afternoon of June 18th.
This ceremony will include videos of teachers presenting students with awards and celebrating student achievements. As always, a collection of photos will remind students of some of the year’s highlights. We will also showcase our graduates through heartwarming slideshow presentations.
We will mail certificates and medals to recipients when it is safe to access the school once again.
Collecting Belongings from School
Locker cleanup is scheduled to be Monday, June 15 to Thursday, June 25. Each time slot will be 20 minutes and we can accommodate four locker cleanups in each time slot. Please be advised that we can only allow one person per locker in order to accommodate four locker cleanups in each time slot.
Please e-mail Ms. Tami Ellis (firstname.lastname@example.org) or Ms. Krystal Zhang (email@example.com) to book an appointment for locker cleanup.
We ask anybody entering the school campus to please follow Public Health guidelines:
- Wear a face covering and gloves when entering school.
- Park leaving a free space between cars.
- Do not gather outside the school before or after having collected your belongings.
- Respect the physical distance of 2 m at all times.
- Sanitize your hands before you enter and after you leave the school.
- Please use a clear plastic bag provided by the school. If you bring your own bags, you will be asked to leave them outside the school.
Before entering the school, all members of the Fieldstone community (staff, students, parents, and guardians) will be required to sign in and complete a COVID-19 symptoms screening questionnaire. At the end of your visit, you will be asked to please sign out.
Students not currently in Canada who would like to collect belongings later in the summer are asked to please email firstname.lastname@example.org by June 17. Our Office staff can put belongings in labeled bags and store these in the cafeteria. All items will need to be collected before August 14th. Anything not claimed after Aug 17th will Anything not claimed after Aug 17 will be donated to Salvation Army or Wish Foundation.
Due to the complications caused by COVID-related measures for the yearbook company, yearbooks will be delivered in July. You will be contacted via email when more information becomes available.
Course Culminating Tasks
Congratulations on completing your course culminating tasks. Best of luck in your exams.
Our examination schedule can be found here.
Examinations will be administered online. Please ensure you have a working web camera and can share your screen prior to your examination.
Room assignments and exam room links will be distributed by your teacher next week. Teachers will go through the exam protocol with you on Tuesday.
If you require any accommodations or have concerns regarding the examination process – please email email@example.com.
Final Marks – amended June 4
The Ontario Ministry of Education has issued an update on policies regarding Assessment and Evaluation during the Covid-19 mandated closure of schools. Please see our updated policy below: Please note that we are no longer offering the 3 days for mark improvement – as marks will not drop below the achievement level initially recorded on your March Quarterly Report.
Students have continued to participate in evaluations and learning course material. If you are concerned about your current progress due to online learning and the stress of the pandemic, please reach out to your teacher, Mr. B. Munshaw (firstname.lastname@example.org) or Ms. Wu (email@example.com).
FKCS students are expected to continue their studies online. These studies will allow students to be prepared for the next academic year or, in the case of our graduates, for their post-secondary destinations.
Fieldstone takes the future success of students very seriously. We also understand the posed challenges of the current global events. We have implemented the following amendments to our evaluation policy:
- Students’ achievement level in March will be used as a baseline of achievement for final reports. Please note that we are looking at the overall level (e.g. Below Level 1, Level 1, Level 2, Level 3, or Level 4). March’s marks are not official marks and were based on limited assessments of learning.
- Students’ marks will not fall below the achievement level that was given as of the first quarterly report.
- Students who have improved their marks with the additional evaluations will be given their improved mark on their final report.
- Please note that evaluations that were marked Below Level 1 due to a breach of the student Code of Conduct (e.g. cheating or plagiarism) will follow the original academic policies. We expect our students to participate in evaluations in accordance with the student Code of Conduct.
- Learning skills will be primarily based on data collected prior to the school closure. Online work that has improved the student’s rating can also be included.
- Teachers will use holistic judgement of the students to determine the weighting of evidence (including CCT/Exams) in determination of a mark.
Students are also reminded of our academic policy regarding Course Culminating Tasks (P. 36 of the Student Academic Calendar Appendices)
Absence During Course Culminating Tasks
Ongoing Course Culminating Tasks in all courses take place during the months of December & January (Semester 1) and May and June (Semester 2). These tasks may make up to 30% of the final mark and are a mandatory component of the course. Planned vacation time is not a valid reason for missing course culminating tasks.
Students write their examinations according to the exam schedule and are asked not to leave the country before a scheduled exam is to take place. Course Culminating Tasks will not be rescheduled unless extenuating circumstances were discussed with both the course teacher and the Assistant Head of Schools prior to the absence.
Nelson Canada has made many of their ebooks available online. Please go to https://www.nelson.com/learningonline/k12openaccess/ and follow the directions.
Cambridge English has released a free writing tool https://writeandimprove.com/ to help students improve their writing as well as prepare for IELTs.
Online Learning Expectations
Please see our Online Learning Expectations Addendum to our School Calendar and policies. We will continue to update this with the latest policies and accommodations during this time.
Please note that at this point – students should have a working laptop. Minimum system requirements are:
- Sufficient system resources to run Windows 10 or Mac OSX
- A working web camera
- A working microphone
- Working speakers
- Chrome browser or brave browser
All evaluations are conducted using web cameras and screen casting. Prior to each evaluation, students are expected to do a 365 degree sweep of their workspace and ensure they do not have more than one monitor or more than one electronic device.
Students are reminded that the student code of conduct remains in effect on the online learning platforms.
Keeping our Community Active
Our Athletic Director has compiled a useful list of activities and tips HERE.
Student Handbook and Student Code of Conduct
While learning has moved online, the Code of Conduct is still in effect and it is important that we maintain our positive community standards in all types of Fieldstone learning environments.
All members of the community are expected to understand and follow these expectations.
Important Information for Returning Students
If you are going back to your home country during the summer and returning for the September 2020 school year, please read the following Public Health Guidelines:
Arriving to Canada
If you’re travelling by air, you will need to
- pass a health check conducted by airlines before you’ll be allowed to board your flight
- wear a non-medical mask or face covering during travel (including to the place you’ll quarantine)
Travellers entering Canada by air or by land must
- provide basic information using the traveller contact information form, available through
- the ArriveCAN mobile app
- an accessible web-based form
- a paper form
- be screened by a border services officer or quarantine officer to assess symptoms
Use this mobile app at Canadian ports of entry (POEs). Make sure you have the official version by installing it from this page.
When you arrive in Canada by air, land or sea, your health will be assessed. If you have symptoms of COVID-19, you won’t be allowed to enter Canada.
You must have a plan to quarantine for 14 days when you arrive in Canada, including
- a place to stay
- how you’ll
- get to your destination
- get your groceries
- access essential services and medical care
The penalties for not following your quarantine plan once you’re in the country can include:
- a fine of up to $750,000
- 6 months of jail time
- being found inadmissible, removed from Canada, and banned from entering for 1 year
Returning students are asked to please:
- Download the ArriveCan APP
- Prepare to provide a quarantine plan that includes
- a place to stay
- how you’ll get to your destination
- how you’ll get your groceries
- how you’ll access essential services and medical care
Message from our Guidance Team
Have a Great Summer!
It has been lovely working and meeting with you, and I hope that you all have a restful and safe summer. I look forward to meeting with our returning students when it is safe to do so, and I wish our graduating students all the best in their future endeavors. If you have any questions, please feel free to contact me at firstname.lastname@example.org.
Openings in University Programs
On June 5th, the OUAC will be opening up the Admission Information Service (AIS) for students who have not received an offer from an Ontario university. This allows students to search for and apply to openings at Ontario universities. Once you find an open program of interest, you can add it to your application and submit it again. For more information, please see this link: https://www.ouac.on.ca/guidance/docs/ais_flyer.pdf
Your University Offers
Congratulations on accepting your offers! It is a very exciting time for you as you prepare for the end of the year, and make plans for the start of your post-secondary experience.
Please remember that even though you have accepted your offer, it remains conditional until your Ontario Secondary School Diploma is finalized – this means that you need to finish the year off strong!
Be aware of the next steps that you are required to follow to ensure you are ready to start in September, and that you are meeting the deadlines for your post-secondary destination. Every school is different – the course registration dates, deadlines for tuition deposits and payments, and deadlines to apply for residence and scholarships – it is your responsibility to ensure you stay on top of this. The school will send you notifications, by mail or email (or both) informing you of your next steps. Ensure you frequently check your email and mailbox so you do not miss any important news or updates.
Many universities and colleges have online tutorials available on the Registrar’s website to help guide you through the course registration process. These tutorials will make you aware of some of the following information:
- Where to find course calendars for your specific programmes
- How to log in to the registration portal, how to plan and outline your schedule, how to find out when your designated course registration time is.
Take advantage of these opportunities, as they will help you get yourself organized and prepared for the start of your first year of post-secondary education.
Community Reminders and Updates
Co-Curricular News: Congrats to our Duke of Edinburgh’s Award Achievers!
This year, TWENTY students successfully completed their Duke of Ed Awards at the Bronze level. We are tremendously proud of these students and know that they worked very hard to reach their goals.
Student All-Stars and House Points
Each week, our faculty recognizes students who have demonstrated exceptional character and learning skills. Please click HERE to see our recent list of “Student All-Stars” and the leaderboard of House Points. Congratulations to Carr House for their victory this year in our FKCS House Competition. We will celebrate their success on campus when we can safely arrange to do so.